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At Kickbase, our employees' well-being is key to our success. We’re looking for a Team-Assistant who will play a central role in ensuring our team is supported, engaged, and thriving. You will be the go-to person for keeping our Munich office running smoothly and for enhancing our team's day-to-day work experience. If you're an empathic, proactive problem-solver with a passion for supporting teams and creating a positive atmosphere, we’d love to hear from you!
RESPONSIBILITIES
Administrative & Organizational Support
- Support the team with various administrative tasks such as mail handling, managing deliveries, and ordering supplies for both the office and employees
- Ensure the office remains a pleasant and organized workspace by overseeing supplies, cleanliness, and overall office management
- Manage Kickbase’s merchandise distribution to users and partners, ensuring inventory is kept up-to-date
Team & Employee Support
- Plan and organize team-building activities, social events, and celebrations to strengthen team culture and connection
- Be the primary point of contact for any team members' needs, ensuring they have the tools and support necessary to succeed
- Coordinate trips, events, and all types of team get-togethers, from meetings to company outings
- Foster a welcoming environment where employee well-being is prioritized through initiatives and a positive office atmosphere
Communication & Coordination
- Act as a liaison between team members, management, and external stakeholders on office-related matters
- Keep the team informed by communicating important updates, announcements, and reminders
- Coordinate with vendors and building management for any office-related issues or requirements
Health & Safety Compliance
- Ensure compliance with health and safety regulations, including emergency plans and first-aid resources, to maintain a safe workplace
QUALIFICATIONS
Must haves
- You are a master in multi tasking and characterized by your organizational skills
- You have a strong hands-on and service mentality
- You are a proactive team player who has the ability to build relationships with your colleagues and external partners
Nice 2 haves
- Experience as a Team-Assistant or Office Manager
- Willingness to learn and adapt to new challenges, stay updated on industry trends and best practices