Chief of Staff (m/f/d)

About the Job

We’re looking for a results-driven Chief of Staff (m/f/d) to join our Team in Berlin to be “the Ops behind the Ops”and drive operational success at Project A Services. With a key aim to enable and support our Managing Directors in elevating our agency business to the next level, this role will give you a key position within the world of digital businesses.

In your day-to-day work, you’ll work towards alleviating the workload from our MDs by prioritising and taking ownership of key strategic and operational tasks while shaping new workflows and initiatives. Our Managing Directors are Stephan Schulze (responsible for Tech), Rainer Berak (responsible for general business, data and people topics), and Thuy Ngan (responsible for Commercial), all of which have a tenure of at least 7 years at the company.

Motivation, creativity, and openness encapsulate our values and culture. That’s why we encourage you to bring yourself to work. Join a multinational team of bright individuals and be inspired to grow, innovate, and take responsibility from the get-go.

In this role, you’ll:

• Take responsibility for designing and optimising internal processes, projects, structures, formats and meetings in close collaboration with designated working students
• Maintain daily operational success through managing internal tools and administrative activities (eg. project billing, time tracking, budget sheets and invoicing)
• Prepare and build presentations for workshops, pitches, meetings and company-wide communication
• Monitor and track progress of different initiatives - providing key insights to our MDs, leadership team and external stakeholders
• Organise and manage internal and external events (eg. - Strategy Days and Offsites)

Typical tasks

• Proactively contribute to project acquisition materials and the professionalisation of our services
• Play an active role in capacity planning/staffing for internal and external projects
• Provide “on the ground” support to our MDs whether in or Berlin office or occasional business trips (within Europe and the UK)
• And really anything that allows our MDs to focus on their core tasks and alleviates their workload and busy schedules

What you will not be doing:

• Being the personal assistance of the MDs
• Coordinating calendars or travel plans
• Managing a large team
• Being “the dump” for unpopular tasks of other people in the organisation
• Conducting operational projects with our client base

Your Profile

• 3-5 years of experience in consultancies, agencies, scale ups, innovation teams of corporates, or family businesses
• Excellent project management skills with an analytical, structured and process-oriented approach
• Professional and clear communication in both written and verbal form
• Ability to thrive in ambiguous situations and be able to lead something with little input/context
• A natural ability to build and maintain relationships
• A gained understanding about dependencies and connections with an ability anticipate needs and challenges as well as think ahead
• Resilient and persistent
• Trustworthy with confidential information
• Very capable in building slides (Google slides) and spreadsheets (Google sheets) for daily business use cases)
• Business-level proficiency in both German and English is a requirement
• Bachelor’s Degree or Apprenticeship with relevant work experience
• Excited by in-person collaboration. Regular office presence is desired
• Willingness to travel at least once a month within Europe (mostly Germany)

Please note that we are looking for support in our Berlinoffice. Eligibility to work within the EU is required as well.

Benefits and Perks

• Benefit from our well-equipped office at the heart of Berlin
• Choose your tech – MacOS/Windows/Linux laptop and optional screen
• Career growth – Access to internal workshops, knowledge sharing meetups, PAV Academy professional training opportunities, industry conferences, and other personal development possibilities
• Subsidised products and services, including meal vouchers, German language classes, a bike leasing program, and discounts on services of our portfolio companies and various other brands
• Wellness – 24/7 access to counselling specialists, free subscription to workplace wellbeing platform Unmind, weekly online yoga classes
• Paid team and company events
• Social activities – Hang out with co-workers during and after-hours (Slack or IRL, you decide), grab lunch or coffee with randomly assigned teammates, and disconnect from everything to spend quality time in outdoor activities
• Visa application support and relocation package

Apply below and become a part of our success story!

Our Commitment to Diversity and Inclusion

Project A is committed to diversity and equal opportunities for all – applicants and employees alike. We value humans – with all our glorious multifaceted backgrounds, perspectives, and experiences. Our diverse team has different ethnic and cultural origins, gender identities, sexual orientations, family arrangements, religious and political affiliations, socioeconomic statuses, age groups, and abilities.

With 32 nationalities and over 25 spoken languages, we’re confident that you’ll feel right at home. We look forward to your application.