Office Manager

ABOUT THE ROLE:

As the Office Manager at Talon.One, you'll be responsible for ensuring things run smoothly at our Berlin office. This role reports to the Workplace and Community Manager and ensures a seamless office experience and operations in our office.

You will play a key role in making guests, employees and candidates feel welcome in the office. You will cover important tasks like managing the office operations including beverages and snacks, administration, vendor management, Office Security, Office OPEX management, office inventory and storage management.

This is a full-time on-site position (Mon-Fri, 08:30 - 17:30 CET).

ABOUT THE TEAM:

As part of the Community and Workplace team you will support with organizing internal and external events. If you thrive in a fast-paced environment and want to contribute to improving the employee experience at Talon.One, we'd love to have you on our team!

ONCE YOU ARE HERE YOU WILL:

• Welcome visitors warmly, embodying the friendly face of Talon.One
• Ensure a spotless work environment in coordination with our external cleaning providers
• Be the go-to person for employees and management on all office matters
• Take the lead on Employee Health, Safety and Security strategy, participating in Emergency Action Planning
• Liaise with building management, superintendents, and security
• Manage office and kitchen supplies, including ordering and stocking
• Coordinate office maintenance tasks, update the OPEX Budget
• Handle mail shipping & receiving
• Participate in Talon.One’s event strategy design, planning and execution
• Provide basic IT support, including password resets, hardware troubleshooting, and video conferencing assistance.

WHAT WE NEED YOU TO BRING TO THE TABLE:

• You are fluent in German (C1) and proficient in English (B1)
• You have experience in office management and basic tech skills
• You are organized, customer-focused, reliable, and self-motivated
• You have the ability to work both independently and as part of a team
• You are eager to learn
• You have strong communication skills and high attention to detail
• You feel confident to lead negotiations in both German and English
• You have a positive attitude
• You are responsible and have great time management.

WHAT'S IN IT FOR YOU:

• Learning budget
• 30 vacation days
• In-house German language courses
• Discounted Urban Sports Club membership and BVG ticket
• Work-Dog-Balance, your best friend is more than welcome!
• Mental health support.

WHY YOU SHOULD WORK FOR US:

• The right attitude: modern methods and a diverse, creative workspace with an open and international culture
• Everyone for the product: Together we create a flexible, highly scalable product with state-of-the-art technologies. We can only succeed if everyone works as a team
• Healthy Growth: Growing our company means growing everyone in the team. We love to share knowledge and learn
• A great environment: Flexible and family-friendly environment, bright and easily accessible offices, modern software and hardware
• High flexibility degree: Prefer to work early or late at night? Do you have to pick up your children from kindergarten? Do you prefer working abroad? We believe in results and motivated employees

Do you want this job?

We’d love to hear from you! Apply directly via the form below.

Talon.One is an Equal Employment Opportunity employer that proudly pursues and hires a diverse workforce. We do not make employment decisions on the basis of race, color, religious belief, ethnic origin, nationality, sex, gender identity, sexual orientation, disability, age, military or veteran status, or any other basis protected by applicable local, state, or federal laws or prohibited by company policy. As an employer we strive for a healthy and safe workplace and strictly prohibit harassment of any kind.

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